Easter Family Fun Day
Vendor Registration
Online registration for children's activities, food trucks, and market stall.
Upload your insurance documentation and pay for your site.
Event Summary
Event Name: Easter Family Fun Day & Floating Rememberance Lantern Festival.
Event Location: Rutters Park, Bay Street Port Albert.
Event Time: Easter Sunday (April 5th) from 4.00pm to 8.00pm
What's On: Live Music, Food Trucks, Rock Climbing Wall, Facepainting, Art Show & Curios.
Organiser: Deb Eldridge - Port Albert Progress Association eventsbypapa@gmail.com
How to Register
Register your Market or Food stall in three easy steps.
1. Complete the registration form - ensure you upload ALL required documentation.
2. Pay for your preferred site option.
3. Review and understand the event information, terms, conditions (or your application may be rejected).
IMPORTANT: Our events team will review your application and send you an official booking acceptance via email.
Step 1:
Register
Please use this form for the following:
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REVIEW the event set-up conditions before you start (Step 3)
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Register your business details
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List the items you intend to sell
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Choose site size (single/double)
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Upload mandatory documentation
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Complete site payment.
Step 3:
Review Event Terms & Conditions
Vendor Event Details, Terms and Conditions
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Vendors must comply with the following event terms.
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The event is an open-air location on parkland.
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There is no access to power or water at the site.
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Vendors must be fully self-sufficient, including supplying their own tents, equipment, and power sources.
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Internet access may be intermittent; provide a cash option.
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REFUNDS: 30+ days’ notice: Full refund. 15–29 days’ notice: 50% refund. 14 days or less’ notice: No refund available
Prohibited Products
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Vendors are not permitted to sell: Restricted items, Tobacco products, E-cigarettes or vaping products, Gambling-related products, Toys or products that depict or promote violence.
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No products or additional stalls are allowed other than those approved and listed in the vendor application.
Stall Details
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A single stall site measures 5m wide x 6m deep.
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A double stall site measures 10m wide x 6m deep.
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Vendors requiring more than 5 metres of frontage must purchase two sites.
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Food Trucks are positoned perpendicular to the footpath (90 degrees) and are required to serve customers from the grassed area within your site. They are also set back 1.5 metres from the footpath.
Bump In / Out
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Bump-In and Out Guide will be provided.
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Bump-in time is 3 hour prior to the published event start time.
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No vehicle movement is permitted during published event times.
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Bump-out may commence 1 hour after the published event end time.
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Vendors are responsible for the safe movement of vehicles and the safety of patrons during bump-out.
Compliance Documentation
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Evidence of a current Certificate of Currency for Public Liability Insurance must be uploaded with vendor registration.
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Evidence of food qualifications and registration must be provided if requested by Wellington Shire officers on the day of the event.
Site Waste
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Vendors are responsible for maintaining a clean site.
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All rubbish must be removed by the vendor at the conclusion of the event.
NOTE: You will recieve an official booking acceptance via email once your registration has been reviewed, documents provided and payment has been made.
